Privacy notice
Draft for client approval. The hotel chain's data-protection contact must approve and complete this notice before a commercial rollout.
Purpose
This system records hotel maintenance, operational safety, pool-testing and conference-room readiness information.
Data minimisation
Staff must not enter guest names, medical information, room-occupant details or photograph identifiable guests unless the hotel has documented a clear necessity and lawful basis.
Information recorded
Records may include staff names, work contact details, operational comments, timestamps and photographs of maintenance issues.
Retention and rights
Retention periods and the controller's contact details are shown in the restricted Compliance Centre and remain subject to client approval. Individuals may request access, correction, restriction or erasure where applicable.